Tour Conditions

While every tour is a unique experience, below we have put together some basic requirements that are applicable when touring with Dancenet Sweden.

ACCOMMODATION
CONTRACT
COPYRIGHT/AUTHOURS’ RIGHTS
ENVIRONMENTAL POLICY
FEE AND PER DIEM
MARKETING
TECHNICAL EQUIPMENT 
TECHNICAL RIDER
TECHNICAL STAFF 
TOUR PLANNING
TRANSPORT OF TECHNICAL EQUPMENT
TRAVELS
VENUES
WORK SCHEDULE

ACCOMMODATION

Hotels are booked and paid for by the local presenter. Special requests from the Company must be discussed with Dancenet Sweden’s office well in advance. Changes in hotel bookings later than one month before the tour starts will be handled and paid for by the Company.

CONTRACT

Contracts are signed between the Company and presenter who has purchased the performance. The contract is provided by Dancenet Sweden’s office. The Company needs to be a legal person/entity (or represented by one), since the presenters are not able to sign with natural persons.

COPYRIGHT/AUTHOURS’ RIGHTS

The Company is responsible for getting and paying all authors’ rights, copyrights and other associated rights such as music (music publisher etc), mechanical rights, artistic rights, set design, costumes, lighting design etc. The same applies for photography rights.

If the rights are not included in the fee, it must be clearly stated in the application.

ENVIRONMENTAL POLICY

Dancenet Sweden work to reduced negative climate impact means…

  • That international travels to and from Sweden by train is offered to all European companies
  • That domestic travel will be by train
  • That domestic flights can occasionally be done for distances over 7 train hours
  • That international travels to and from Sweden by train is offered to all European companies
  • That we primarily plan for transport-free tours
  • That we climate compensate flights
  • That we climate compensate tour transports

FEE AND PER DIEM

The presenter pays the fee after the performance in accordance to the contract.

The fee stated in the application is the maximum fee for the presenter to pay. The fee shall cover all the Company’s costs for author rights, insurances, salaries, and wage overheads for its personnel. Please note that sometimes a performance can take place every third day, due to travels, set-up time etc. The fee must cover the Company’s expenses during travel days, free days as well as performing days.

If the per diem is not included in the fee Dancenet Sweden’s office and the Company will agree on an amount and the Company will invoice the agreed sum in advance. The Company have the responsibility to provide its touring team with per diem.

MARKETING

Each presenter is responsible for their local marketing. Dancenet Sweden’s office require press photos, texts about the Company, the choreographer and the performance, credits, and if possible film material from the performance, well in advance. The office will distribut the marketing material to the presenters.

TECHNICAL EQUIPMENT 

The venue/presenter is responsibility for providing technical equipment according to the Company’s technical rider.

As much as possible of the technical equipment required should be available at each stage. Dancenet Sweden’s office is able to provide support of specific equipment, usually not available on the stages. The technical staff of the Company on tour will be responsible for this extra equipment.

If the production calls for extremely specialised equipment (e.g. specially constructed microphones or lights adapted to the specific production), this shall be acquired and paid for by the Company itself. The Company shall take care of gobos and filters.  If necessary, Dancenet Sweden’s office has access to packing boxes on wheels and transport vehicles for the technical equipment.

TECHNICAL RIDER

The Company’s rider should be part of the application. If not possible, the rider should be Dancenet Sweden’s technical coordinator at hand when the process of drawing up the contract begins at the latest. The rider is to include:

  • Equipment requirements (sound/lighting/scenery)
  • Set design + stage-and light plot
  • Work schedule, stating staff requirements
  • Requirements regarding dressing rooms, any need for washing facilities etc
  • Requirements regarding studio/training time
  • Names and phone numbers of the Company’s Technical Director and of the Company’s Production Manager

TECHNICAL STAFF 

The local stage provides 2 technicians (with expertise in lighting, sound and stage technology) throughout the whole set-up. And stage hands for 3 hours to unload, start of build-up, take-down and load out. If there are other staff requirements, please contact Dancenet Sweden’s technical coordinator.

The Company shall bring its own technical staff. The technician/s must have good knowledge of the performance’s technical requirements and be prepared to guide the technical work at each venue. Contact between the Company’s technical staff and Dancebet Sweden’s technical coordinator shall be established well in advance of the tour. It is preferable that the Company’s Technical Director has contact with the technical staff at the venues in good time before the visit.
 

TOUR PLANNING

Dancenet Sweden’s office will schedule the tour based on the dates the Company has stated as possible.

Logistics, travels and accommodation are drawn up by Dancenet Sweden’s office and sent to the Company for approval. Any comments and travel requests should be available to the Dancenet Sweden’s office within a few weeks after the group has received the attachments for inspection. This is to minimize additional costs for the organizer and the Company.

The Company will get an artist link in with one can find tour schedule,  including times and places for performances, travel and accommodation, further on contact information for organizers, local technicians etc. are to be find in the artist link.  The link is continuously updated, and the current version is always available for the Company.

TRANSPORT OF TECHNICAL EQUPMENT 

If necessary, Dancenet Sweden’s office provide a lorry and driver for set design and technical equipment free of charge for the Company. The lorry always has a rear lifting device.

The Company’s technicians travel between the places of performance by train, coach or plane together with the Company.

TRAVELS 

International travels to and from Sweden are booked by the Company and paid for by Dancenet Sweden, if nothing else is agreed. We always make it possible for the Company to travel climate consciously by offer the Company to make the international travels with train.

Travels within Sweden are booked and paid for by the local presenter. All travels will be by train. At every venue, the Company will receive travel tickets to the next city on the tour.

To keep expenses down it is important that the travel times will be settled as soon as possible. Changes for train travels later than one month before the travel starts and for flights later than ten weeks before the travel starts will be paid by the Company.

VENUES 

Stage sizes vary but are typically between 8x8m to 12x12m

WORK SCHEDULE

Work schedule should be included in the technical rider. The schedule forms the base for the tour planning as well as the local planning on each venue. The final planning of staff and working hours should take the local conditions into account and detailed planning will be made by the venue’s technicians in contact with the company’s technician. This needs to be done at latest 4 weeks before your visit.

Note that it is all too common for more time and staff to be requested than needed, which means that the organizers expenses increase even though the man hours aren’t used. Plan the work as realistically as possible and ask the technicians to stay longer in case an emergency occurs.