Touring Conditions

While every tour is a unique experience, below we have put together some basic requirements that are applicable when touring with Dancenet Sweden.

TOUR PLANNING
CONTRACT
FEE AND PER DIEM
RIGHTS
TRAVELS
HOTELS
MARKETING
TECHNICAL RIDER
TECHNICAL STAFF 
WORK SCHEDULE
TECHNICAL EQUIPMENT 
TRANSPORT OF TECHNICAL EQUPMENT
DANCENET SWEDEN OFFICE

 

TOUR PLANNING

Dancenet Sweden office will schedule the tour based on the dates the Company has stated as possible.

Logistics, travels and hotels are drawn up by DnS and sent to the Company for approval. Any comments and travel requests should be available to the DnS office within a few weeks after the group has received the attachments for inspection. This is to minimize additional costs for the organizer and the group.

As the tour is ser, Annex 1 of the contract will work as a tour schedule and includes times and places for performances, travel and accommodation. Appendix 5 contains contact information for organizers, local technicians, group and DnS staff. These two documents are continuously updated, and the current version is always available by link to which the group accesses.

CONTRACT

Contracts are signed between the Company and each presenter who has purchased the performance, the contract is provided by DnS office. The Company needs to be a legal person/entity (or represented by one). The organizers within DnS are not able to sign with a natural person.

FEE AND PER DIEM

The presenter pays the fee after the performance in accordance to the contract.

The fee stated in the application is the maximum fee for the presenter to pay. The fee shall cover all the Company’s costs for author rights, insurances, salaries, and wage overheads for its personnel. Please note that sometimes a performance can take place every third day, due to travels, set-up time etc. the fee must cover the Company’s expenses during travel days, free days as well as performing days.

If the per diem is not included in the fee DnS office and the Company will agree on an amount and the Company will invoice the agreed sum in advance. The Company have the responsibility to provide its touring team with per diem.

RIGHTS

The Company is responsible for getting and paying all authors’ rights, copyrights and other associated rights such as music (music publisher etc), mechanical rights, artistic rights, set design, costumes, lighting design etc. The same applies for photography rights.

If the costs for the rights are not included in the fee, it must be clearly stated in the application.

TRAVELS 

Travels to and from Sweden are booked by the Company and paid for by DnS office, if nothing else is agreed.

Travels within Sweden are booked and paid for by the local presenter. All travels will be by train except to and from the Northern parts of Sweden where traveling will be by plane. At every venue, the Company will receive travel tickets to the next city on the tour.

To keep expenses down it is important that the travel times will be settled as soon as possible. Changes for train travels later than one month before the travel starts and for flights later than ten weeks before the travel starts will be paid by the Company.

HOTELS

Hotels are booked and paid for by the local presenter. Special requests from the Company must be discussed with DnS well in advance. Changes in hotel bookings later than one month before the tour starts will be handled and paid for by the Company themselves.

MARKETING

Each presenter is responsible for the local marketing. DnS require press photos, texts about the Company, the choreographer and the performance, credits, and if possible film material from the performance, well in advance. DnS will see to the distribution of the marketing material to the local marketing personnel.

TECHNICAL RIDER

The Company’s rider should be part of the application. If not possible the rider should be DnS:s technical coordinator at hand when the process of drawing up the contract begins at the latest. The rider is to include:

  • Equipment requirements (sound/lighting/scenery)
  • Set design + stage-and light plot
  • Work schedule, stating staff requirements
  • Requirements regarding dressing rooms, any need for washing facilities etc
  • Requirements regarding studio/training time
  • Names and phone numbers of the Company’s Technical Director and of the Company’s Production Manager

TECHNICAL STAFF 

The local stage provides 2 technicians (with expertise in lighting, sound and stage technology) throughout the whole set-up. And stage hands for 3 hours to unload, start of build-up, take-down and load out. If there are other staff requirements, please contact DnS:s technical coordinator.

The Company shall bring its own technical staff. The technician/s must have good knowledge of the performance’s technical requirements and be prepared to guide the technical work at each venue. Contact between the Company’s technical staff and DnS:s technical coordinator shall be established well in advance of the tour. It is preferable that the Company’s Technical Director has contact with the technical staff at the venues in good time before the visit.

WORK SCHEDULE

Work schedule should be included in the technical rider. The schedule forms the base for the tour planning as well as the local planning on each venue. The final planning of staff and working hours should take the local conditions into account and detailed planning will be made by the venue’s technicians in contact with the company’s technician. This needs to be done at latest 4 weeks before your visit.

Note that it is all too common for more time and staff to be requested from the stage than needed, which means that the organizers expenses increase even though the man hours aren’t used. Plan the work as realistically as possible and ask the technicians to stay longer in case an emergency occurs.

TECHNICAL EQUIPMENT 

The venue/presenter is responsibility for providing technical equipment according to the Company’s technical rider.

As much as possible of the technical equipment required should be available at each stage. DnS is able to provide support of specific equipment, usually not available on the stages. The technical staff of the Company on tour will be responsible for this extra equipment.

If the production calls for extremely specialised equipment (e.g. specially constructed microphones or lights adapted to the specific production), this shall be acquired and paid for by the Company itself. The Company shall take care of gobos and filters.  If necessary, DnS has access to packing boxes on wheels and transport vehicles for the technical equipment.

TRANSPORT OF TECHNICAL EQUPMENT 

If necessary, DnS provide a lorry and driver for set design and technical equipment free of charge for the Company. The lorry always has a rear lifting device.

The Company’s technicians travel between the places of performance by train, coach or plane together with the Company.

DANCENET SWEDEN OFFICE 

Tour planning and marketing
Malin Lundstedt, Producer /+46 (0)76 5279073 / malin.lundstedt@dansnatsverige.se

Technical planning
Flamingo Production Technical Coordinator /+46 (0)76 5279071 / tech.coordinator@dansnatsverige.se

Contract
Carina Norée, Director / +46 0)76 527 90 77 / carina.noree@dansnatsverige.se